HR Administration Officer - Italian Speaking

HR Administration Officer - Italian Speaking

Manpower is seeking to recruit an HR Administration Officer to join our client's team.

Overview

The role involves managing various HR administrative functions, ensuring compliance with Maltese labour regulations, and supporting payroll and audit processes.

Job Responsibilities

• Preparation and management of employment contracts, extensions, amendments, and terminations
• Drafting employment offer letters and mandatory documentation
• Managing obligations under the Employment and Industrial Relations Act (EIRA)
• Handling registrations and notifications with Jobsplus
• Managing documentation for EU and non‑EU workers (Single Work Permit, immigration compliance)
• Providing administrative support to payroll (FSS, Social Security Contributions, income tax)
• Updating HR records and archiving documents in compliance with GDPR
• Verifying administrative documentation from subcontractors
• Supporting audit processes and inspections

Requirements

• Diploma or Degree in Economics, Law, or related fields
• 2–4 years of experience in HR administration, preferably in Malta
• Knowledge of Maltese labour regulations
• Fluency in Italian and English (written and spoken)
• Excellent knowledge of Excel and MS Office
• Strong attention to detail, confidentiality, and compliance orientation
• Experience in multinational environments
• Knowledge of FSS and Social Security Contributions
• Experience with contractor/subcontractor management

Job Info

• Type of Contract: Indefinite
• Salary: Depending on experience
• Work Setting: Onsite
• Working Days: Monday to Friday
• Working Hours: From 8:00 to 17:00, with one hour of lunch break
• Candidate location: Must be already living in Malta

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