Administrative Manager - Blackstone Industrial Services, LLC

Role Description We are looking for a precise, organized, and reliable person to independently manage all administrative and accounting activities of our office. The successful candidate will be the key contact person for all back‑office administrative operations.

Key Responsibilities

Management of general accounting

Bank reconciliation and cash flow management

Management of payments, collections, and deadline monitoring

Issuance and control of incoming and outgoing orders and invoices

Document archiving (physical and digital) and records management

Preparation of monthly administrative reports for management

Close coordination with external account firm

Preparation of documents for annual financial closing

Ensuring compliance with regulatory and fiscal obligations

Coordination with customers and forwarders

Management of qualifications and relationship with key suppliers

Required Qualifications

Bachelor’s degree in finance, Administration, or related field

Minimum 3-5 years of experience in administrative and accounting roles

Excellent knowledge of Italian accounting standards (VAT, Electronic Invoicing)

Proficiency with management software and Microsoft Office

Accuracy, organization, and ability to work under pressure

Discretion and reliability in handling sensitive data

Good communication skills and ability to work in a team

Fluency in English, command of Spanish will be a plus

What We Offer

Professional and collaborative work environment

Opportunities for growth and increased responsibility

Competitive salary based on experience

Additional benefits: welfare programs, partial remote work, bonuses

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