Project Contract Administrator

Overview

Position:

Project Contract Administration Coordinator Location:

Milan, Italy We are looking for an experienced Contract Administrator to support a major offshore oil and gas project. The role is based in Milan, and candidates must have the right to work in Italy. Responsibilities

Contract Administration Manage and monitor project contracts during execution. Ensure contractors meet contract requirements, deadlines, and deliverables. Maintain contract records and documentation. Review contract notices, changes, and variation requests. Change Management Assess the impact of contract changes on cost and schedule. Prepare and process change orders. Track all approved changes and maintain records. Claims and Disputes Identify and help prevent potential claims. Support the resolution of contractual disputes. Maintain claims documentation and records. Contract Communication Prepare and review formal contract letters and notices. Ensure timely responses to contractor communications. Support the project team on contractual matters. Reporting Prepare regular reports on contract status, changes, risks, and key issues. Contribute to monthly project progress reports. Monitor contract performance indicators. Coordination and Compliance Work with procurement, planning, cost control, and legal teams. Ensure compliance with project procedures and requirements. Provide contract guidance to project stakeholders. Support audits and maintain proper document archiving. Requirements

Bachelor’s degree in Law, Engineering, Business Administration, Quantity Surveying, or a related field. 7-12 years of contract administration experience in the oil and gas industry. Experience working on large EPC or EPCIC projects. Good knowledge of FIDIC and other major contract frameworks. Understanding of project controls, including cost, planning, and risk management. Proficiency in Microsoft Office and contract management systems. Strong communication, negotiation, and report-writing skills. At least 5 years of offshore experience, including 3-5 recent years on offshore projects. Excellent spoken and written English.

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