Artwork Project Coordination & Process Excellence Manager

Job Overview

The Artwork Process Excellence Manager is a hybrid role at the heart of the Artwork Coordination team. The role contributes directly to artwork project execution alongside the Artwork Coordinators, while owning the operational backbone of the function — processes, tools, and data — to ensure consistent and efficient performance at scale. The balance between these dimensions shifts with portfolio load and priorities. The position is based in Monza (Italy), with regular travel to Paris (France). Key Responsibilities

Coordinate end-to-end release of packaging artworks in collaboration with cross-functional teams (Regulatory Affairs, Marketing, Supply Chain, Packaging, Manufacturing sites). Ensure timely delivery of artwork updates in full compliance with regulatory, quality, and branding requirements. Manage artwork activities using digital workflow tools and documentation systems. Guarantee technical accuracy of packaging materials, including die-lines, barcodes, regulatory mentions, and print specifications. Design and maintain artwork process standards, SOPs, and workflow guidelines. Act as functional administrator and super-user of Veeva Vault; drive adoption and continuous optimization. Identify, pilot, and operationalize AI-powered tools for artwork operations such as automated review, compliance checking, document analysis, and process automation. Define and maintain the artwork KPI framework, build dashboards, and deliver performance reports to the Head of Artwork. Lead continuous improvement initiatives based on data analysis of bottlenecks and recurring issues. Develop training materials and onboarding programs for Artwork Coordinators and other functions. Represent the Artwork function in cross-functional working groups on tools and process governance. Qualifications

5–12 years of experience in artwork coordination, packaging operations, or operational excellence in pharma, consumer health, or cosmetics. Solid hands‑on artwork coordination background with proven experience in process design and standardisation. Advanced proficiency in Veeva Vault, ideally with configuration or admin experience. Demonstrated ability to evaluate and adopt AI‑powered tools in operational workflows. Advanced Excel skills (dashboards, pivot tables, data modelling) and familiarity with project management tools. Strong analytical and communication skills; able to train peers and present to management. Fluency in English and Italian required; French is a strong asset. Bachelor's or Master's degree in Packaging, Life Sciences, Project Management, or related field. Prequalification and Selection Process

Prequalification call with HR. Interview with the hiring manager. Compensation and Benefits

Annual gross salary: €50,000–€55,000 + bonus. Maximum 10 remote working days per month. Internal canteen access. Restaurant ticket for each remote working day. Equity: own Venture: 100 mO C

2x Attendee: 800 hours Employee development: 200 hours Appreciation: 50< 100 Healthcare: aLONE

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