HR Administration Specialist: Data, Payroll & Fleet Support

We are currently seeking an HR Administration Specialist to join our dynamic team in Piove di Sacco (PD), Italy.

Responsibilities

Manage and update employee records in HR systems, ensuring data accuracy and completeness

Contribute to supporting administrative management throughout the employee lifecycle

Maintain and organize HR documentation in compliance with applicable regulations and company policies

Manage the time and attendance system

Collaborate with the payroll team to ensure accuracy and timeliness of input data

Manage company fleet administration: liaise with external vendors and employees, monitor and update fleet-related reports, prepare and support necessary checks, verify and approve invoices, distribute fuel cards, and support drivers in handling issues and escalations

Support HR Business Partners (HRBP) with reporting activities and data analysis

Prepare HR reports (headcount, KPIs, administrative checks) and provide support during internal and external audits

Support the HRBP team with daily administrative activities

Provide assistance to employees on administrative topics (time and attendance, documentation, benefits)

Contribute to the dissemination and proper application of HR policies

Qualifications

At least 2 years of previous experience in HR administrative roles

Familiarity with HR systems/software and time and attendance tools

Experience supporting payroll processes

Good knowledge of the English language

Strong organizational and administrative skills

Excellent communication and interpersonal skills

High level of accuracy, attention to detail, and discretion

Good knowledge of Microsoft Office (especially Excel)

Knowledge of key HR processes

Knowledge of Italian labor law

Ability to manage multiple tasks and prioritize effectively in a dynamic environment

Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to [email protected]. If you are interested in applying or learning more about this role, please visit the company’s career page located at Vertiv.com/Careers

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