Receptionist & Office Administrator | Categorie Protette Art.1 L.68/99 | Space Sector

WHO WE ARE Etinars is a values-focused company with multi-year experience, specialised in the recruitment of professionals for niche markets, managing the full life-cycle of specialist and executive-level hires. At Etinars, we genuinely care about who you are and what you need. We place great emphasis on fostering robust, enduring connections built upon trust and transparency. Our approach ensures a swift journey, leading you hand in hand towards signing your next career step.

WHAT WE ARE LOOKING FOR Receptionist & Office Administrator | Categorie Protette Art.1 L.68/99 | Space Sector Join our client’s international team in Italy, supporting front-office and administrative activities within programmes linked to European institutions and the space sector. Our client is a trusted leader in Space Services, with a proud history spanning over 55 years and a track record of supporting more than 50 space missions for world-renowned agencies such as ESA and NASA. Their expertise covers the entire space lifecycle - from satellite testing and launch services to spacecraft operations, space surveillance and data management - making them a key partner in advancing national strategies and driving innovation in the New Space era. We are looking for a proactive, reliable, and well-organised professional to support the day-to-day running of the office and provide efficient assistance across a variety of administrative and front-desk tasks. A B2/C1 level of English is required, both written and spoken. For this role, candidates living far from the work location must be willing to relocate to the area of our client’s office in Italy (Rome), unless they are able to commute regularly. Categorie Protette Art.1 L.68/99 profiles are strongly preferred.

YOUR TASKS As Receptionist & Office Administrator, you will be responsible for: Welcoming and receiving guests. Switchboard management. Management of incoming and outgoing mail. Management of shipments via courier. Control, storage, and purchase of office and healthcare materials. Business card order management. Sorting of complaints and reports to the relevant teams. Management of asset assignment to new hires. Hotel and taxi booking management. Providing generic support on request. Supporting missions and related activities.

YOUR SKILLS AND EXPERIENCE Fluent English (both written and spoken) - B2/C1. Good communication skills. Ability to work under pressure. Proactive problem-solving attitude. Ability to work effectively in a team. Preferred: Categorie Protette Art.1 L.68/99 status is considered a strong plus.

EXTRA INFORMATION Location: Italy (Rome) Work mode: On-site only (no smart working) Working hours: Flexible schedule within the time range 8:30 - 18:30 Work environment: International, structured, and dynamic, supporting programmes in the space sector Eligibility: EU Citizens, or Non-EU Citizens already based in the EU with a valid work permit Once we receive your CV, we will take time to evaluate it carefully. Should there be a match for this or other positions at Etinars, we will be in touch. At Etinars, we are committed to supporting a Diverse and Inclusive Community. If you meet the minimum criteria, you will be given the opportunity to demonstrate your abilities during the interview process.