Bid Manager

Req ID: 510640

Job Title (Job Code) Bid Manager

Purpose of the Job

Deliver a winning proposal, with a defined scope, accurate QCDP commitments, in a timely manner and within the defined tender budget.

Organisation

Reports directly to: Site Bid Manager/ Director

Other reporting to: NA

Direct reports: NA

Network & Links Internal

Tender team

Involved units

Platform

Metiers

Support functions (Financing, Tax, Legal, Insurance, Tender Support & Control, Marketing & Pricing, Design & Styling etc.)

External

Partners & Customer if applicable

Main Responsibilities

Pretendering (when relevant):

Co-ordinate internal activities to identify and understand Customer's needs

Promote the Company and its product

Co-ordinate internal activities to influence Customer Specification

Ensure compliance with applicable Alstom rules & instructions

PMT-PRO-001, Code of Ethics & Compliance, EHS, Railway Safety, Quality, Project Management Manual (PMM), etc.

Work in close relationship with Tender Leader and the full tender team including other Sub-System bid managers

Build in liaison with the Tender Leader the schedule to prepare the offer

Prepare & Issue the Instructions for Quotation (IFQ)

Support Tender Leader in defining bid commercial strategy

Support Tender Leader with Partners

Support or act in lieu of Tender Leader for Customer interaction during tender phase (Q&A collection, administrative documentation etc.)

Support Tender Leader to perform the Detailed Requirement Capture (Commercial part)

Support Tender Leader in the updating of the information in Wall.C

Support to manage the budget according to Tender Costs Authorization Process

Propose the offered solution

Perform the Detailed Requirement Capture and Issue Contract Data Requirements List

Agree with the Platform and the Tender Leader how gaps are addressed

Ensure offered solution compliance versus Customer requirements and internal product strategy; Identify deviations

Prepare compliance matrix

Manage QCD optimization (in liaise with Bid Costing Manager if any) and obtain clear commitments from different actors

Identify, analyze and evaluate QCD gaps & manage the QCD review

Define interfaces and allocate between actors the cost targets, contractual obligations

Check, challenge and properly consolidate documented commitments

Prepare the documentation necessary to submit to Customer

Prepare the technical description of offered solution

Prepare the technical clause by clause and/or list of derogations

Prepare the project master schedule

Prepare the price list and bill of quantities (if any) in line with Tender Leader and Finance Tender Manager instructions

Prepare administrative documentation upon delegation by Tender Leader.

Keep records of all documentation produced for tender preparation (RFP, Q&A, Presentations, letters, contract …) and traceability until contract signature (Tender Logbook)

Participate to the contract negotiations

Attend Customer negotiation meetings

Verify feasibility of evolutions requested versus the offered and approved reference

Update QCD data and obtain revised QCD commitments from different units, validate QCD commitment for each release of the tender

Ensure that all Customer questions have been answered, in line with commercial strategy

Contribute to Return of Experience (REX) through the Win-Loss Analysis in liaison with Tender Leader and Market Pricing & Strategy

Support Project Manager in first project review (CPR0) preparation

Performance measurements

Provide documents in time in compliance with the tender requirements

Gap between Tender Review Meeting (TRM) and Project Review (CPR0)

Compliance with Tender cost budget

Data updated and recorded in Wall.C

Main Required Competences Educational Requirements

Mandatory: Master’s degree: Engineering

Experience

Mandatory: experiences on project/Bid Management background especially on costing, planning & risk management

Desirable: Railway industry

Competencies & Skills

Knowledge of railway products and systems

Good knowledge of financial (rules to build consolidated costs, cash curve, hedging, …), contractual (bonds & guarantees, …) and legal (obligations, penalties, …) aspects to be able to interface with internal relevant parties, and assess impacts on costing

Teamworking

High Communications skills, reporting capabilities

Sense of anticipation

Negotiation skills; Customer oriented

English (Mandatory a good level); French (desiderable)

Salary Range 43.400 € - 57.800 €; CCNL (Contratto Collettivo Nazionale del Lavoro) applied : Metalmeccanici Industria

Equal opportunity statement Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.

Job Type: Experienced

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