Executive assistant – luxury concierge & travel specialist

Role Overview We are seeking a highly polished, confident, and well-spoken Executive Assistant with strong experience in luxury travel coordination and concierge-level services. This role supports a high-end client who expects exceptional communication, refined judgment, and seamless travel execution in niche luxury destinations (with strong focus on Italy and similar elite locations). This is not a platform-heavy role. We are looking for someone with strong common sense, excellent communication, and the ability to operate without rigid processes in place. Key Responsibilities Luxury Travel CoordinationBook high-end hotels, private villas, boutique properties Arrange exclusive dining reservations (Michelin-level preferred) Coordinate private transport (chauffeurs, yachts, private aviation) Manage multi-leg international itineraries Handle last-minute changes smoothlyNiche Destination ExpertiseExperience booking luxury travel in Italy (Amalfi Coast, Lake Como, Tuscany, Rome, etc.) Ability to research and secure exclusive experiences Understanding of what high-end clientele expectConcierge-Level SupportExisting hospitality network preferred (not mandatory) Ability to build relationships quickly if no network exists Strong negotiation and vendor coordination skills Discreet handling of VIP client needsCore Requirements (Non-Negotiable)Native-level English (spoken and written) Highly confident and well-spoken Strong first-impression presence Excellent communication skills Experience booking complex international travel Understanding of luxury standards and expectations Ability to operate independently without structured systemsCandidate ProfileWe are looking for someone who: Has strong common sense Is calm, confident, and proactive Has worked as an EA supporting high-level clients Is comfortable being the “middle person” between client and service providers Can confidently represent the client externally Has strong cultural awareness and professional polish Can operate without a pre-built process Location is flexible (Serbia acceptable), but accent must be clear and professional with native-level fluency.Communication ExpectationsFirst impressions are critical. Must be able to speak confidently and clearly. Must provide quick, concise updates to the team. Must summarize key information effectively. Strong written communication required.Consulting / Network StrategyWe are open to candidates who: Already have concierge networks (preferred) Or can consult and build relationships rapidly Can supply high-end vendor options when needed Can operate without reliance on specific platforms$1,100 - $1,100 a month Full-time (40 hrs/week) aligned to Dubai time Typical schedule:9am–5pm Dubai, with flexibility for occasional after-hours and limited weekend support when clients are traveling Why Join Assist World?100% REMOTE $50 birthdaybonus $200 testimonialbonus $500 entry monthly raffle NO TRACKER. NO PROBLEM